{"id":21154,"date":"2020-09-28T19:46:24","date_gmt":"2020-09-28T19:46:24","guid":{"rendered":"https:\/\/www.humnutrition.com\/blog\/?p=21154"},"modified":"2022-04-05T21:42:36","modified_gmt":"2022-04-05T21:42:36","slug":"inbox-zero-method","status":"publish","type":"post","link":"https:\/\/www.humnutrition.com\/blog\/inbox-zero-method\/","title":{"rendered":"How to Master the Inbox Zero Method for Less Stress"},"content":{"rendered":"<em>Tech and mental health experts reveal the stress-reducing, sanity-saving benefits of the inbox zero method. Plus: a complete guide on how to achieve a consistently clear inbox.<\/em>\n\nHave you ever opened up your email only to immediately feel a sense of dread wash over you? Same\u2014every day, in fact. That\u2019s the reality of living in the digital world, a place where you\u2019re expected to be just an email away at any given moment, regardless of time differences, day of the week, and other pressing priorities on your to-do list. And, if not addressed, constantly chasing after your inbox can lead to <a href=\"https:\/\/www.humnutrition.com\/blog\/what-is-burnout\/\" target=\"_blank\" rel=\"noopener noreferrer\">lead to burnout<\/a>.\n\nEnter: the inbox zero method.\n<h2>First, What&#8217;s Wrong with a Crowded Inbox?<\/h2>\nTo begin, know that you\u2019re not alone if the sheer volume of your emails overwhelms you. Many people find crowded inboxes to be incredibly stressful, not to mention majorly time-consuming.\n\nAnd we\u2019re not just saying that to console you\u2014there\u2019s research to back it up. According to <a href=\"https:\/\/cmo.adobe.com\/articles\/2019\/9\/if-you-think-email-is-dead--think-again.html#gs.g80gt0\" target=\"_blank\" rel=\"noopener noreferrer\">Adobe&#8217;s annual Email Usage Study<\/a>, on average, adults spend:\n<ul>\n \t<li>3+ hours a day checking work email<\/li>\n \t<li>2+ hours a day scanning personal accounts<\/li>\n<\/ul>\nThe scariest part? These stats decreased from 2016, despite still totaling upwards of five hours a day consumed by your inbox.\n\n<a href=\"https:\/\/about.me\/ashkaan\" target=\"_blank\" rel=\"noopener noreferrer\">Ashkaan Hassan, Esq.<\/a>, co-founder of the LA-based IT company <a href=\"https:\/\/www.wesolve.tech\/\" target=\"_blank\" rel=\"noopener noreferrer\">We Solve Problems<\/a>, relays how these problems manifest daily.\n\n\u201cYou know that feeling you get when you first log in to your email to a ton of unread items? That discomfort comes from not knowing how much time it&#8217;s going to take to sift through the junk to find important emails, and from the worry of potentially missing something important,&#8221; he says.\n\nNeedless to say, something needs to change. One such way to <a href=\"https:\/\/www.humnutrition.com\/blog\/why-i-quit-social-media\/\" target=\"_blank\" rel=\"noopener noreferrer\">take a positive step forward<\/a> in this digital world is to consider the inbox zero method.\n\n<img data-dominant-color=\"a09587\" data-has-transparency=\"false\" style=\"--dominant-color: #a09587;\" decoding=\"async\" class=\"size-full wp-image-21178 aligncenter not-transparent\" src=\"https:\/\/www.humnutrition.com\/blog\/wp-content\/uploads\/2020\/09\/What-Is-Inbox-Zero-The-Wellnest-by-HUM-Nutrition.jpg\" alt=\"Woman stressed from her crowded inbox, in need to implement the inbox zero method for less stress and more productivity\" width=\"770\" height=\"514\">\n<h2>What Is Inbox Zero?<\/h2>\nAs the name suggests, this concept is geared toward keeping your inbox at zero by the end of each and every day.\n\n<a href=\"http:\/\/www.vivawellnessnyc.com\" target=\"_blank\" rel=\"noopener noreferrer\">Jor-El Caraballo, MA, EdM, LMHC<\/a>, a therapist who focuses on stress management and mental health within the workplace, says the inbox zero method might not work for everyone. However, he continues, it &#8220;can be a helpful strategy to reduce stress and create a system to manage electronic correspondence effectively.\u201d\n\nAnybody who feels overwhelmed due to an influx of messages\u2014or as though they often miss opportunities and connections with co-workers\u2014can benefit from it.\n\nAll said, the inbox zero method is all about bringing order to chaos. If you crave that, it might be the perfect addition to protect your mental health and boost wellness at work.\n<h2>Benefits of the Inbox Zero Method<\/h2>\nThe biggest benefits of the inbox zero method include:\n<ul>\n \t<li>reduced stress<\/li>\n \t<li>less stimulation<\/li>\n \t<li>improved workflow<\/li>\n \t<li>better rapport with co-workers<\/li>\n \t<li>more free time<\/li>\n<\/ul>\nBut how and why do these benefits kick in?\n<h3>Peace of Mind<\/h3>\nFirst, according to <a href=\"https:\/\/www.drdarylappleton.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Daryl Appleton, MEd, CAGS, LMHC, EdD<\/a>, a psychotherapist and Fortune 500 executive coach, the brain likes things simple.\n\n\u201cIt\u2019s why messy spaces can cause people to panic, and why we tend to <a href=\"https:\/\/www.humnutrition.com\/blog\/psychological-benefits-of-minimalism\/\" target=\"_blank\" rel=\"noopener noreferrer\">feel better when things are cleaned up<\/a>,\u201d she says. With this in mind, Dr. Appleton says that allowing yourself some time to clear out the clutter of your inbox\u2014just as you would in a physical space in your home\u2014can make a major difference in your overall <a href=\"https:\/\/www.humnutrition.com\/blog\/how-to-achieve-work-life-balance\/\" target=\"_blank\" rel=\"noopener noreferrer\">feeling of work-life balance<\/a>.\n<h3>Greater Productivity<\/h3>\nSecond, Ashkaan adds that getting to inbox zero reduces overwhelm and stress. From there, a better workflow and <a href=\"https:\/\/www.humnutrition.com\/blog\/productivity-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\">greater productivity<\/a> can follow.\n\n&#8220;Having a system in place keeps your email clutter-free and gives you the confidence to know that everything you need to deal with is right in front of you,&#8221; he begins.\n\n&#8220;That&#8217;s also why inbox zero users spend less time emailing and more time actually getting stuff done. They don&#8217;t have to dig or try to weigh the importance of things. You just move from one email to the next until they&#8217;re all gone.\u201d\n<h3>Better Relationships at Work<\/h3>\nAs Jor-El sees it, taking time to edit your inbox throughout the day in short bursts\u2014including responding to and automatically archiving content\u2014can actually lead to improved feelings of workplace <a href=\"https:\/\/www.humnutrition.com\/blog\/human-connection-and-health\/\" target=\"_blank\" rel=\"noopener noreferrer\">connectedness<\/a>.\n\n\u201cThe idea is that taking an inbox zero approach can lead to a reduction in the stress of having many emails pile up over the course of a day. [This] can often compound and create a cumulative effect that snowballs over time, leading to many missed emails,\u201d he explains. \u201cThis can obviously create disruption in relationships with coworkers should there be items that require a prompt response or other action.\u201d\n<h3>Healthier Relationship with Technology<\/h3>\nFinally, Ashkaan concludes by saying that practicing the inbox zero method is like <a href=\"https:\/\/www.humnutrition.com\/blog\/how-the-internet-is-changing-your-brain\/\" target=\"_blank\" rel=\"noopener noreferrer\">preventative care for your tech life<\/a>.\n\n\u201cIt&#8217;s just good tech hygiene,\u201d Ashkaan says. \u201cFew people want to spend their time brushing their teeth, but we do it because it&#8217;s [hygienic]. Brushing our teeth prevents cavities, keeps our breath fresh, and reduces the mental stress related to the health of our teeth. Inbox zero is just like that\u2014except the more you do it, the more time you actually save.\u201d\n\n<img data-dominant-color=\"7b7b71\" data-has-transparency=\"false\" style=\"--dominant-color: #7b7b71;\" decoding=\"async\" class=\"size-full wp-image-21179 aligncenter not-transparent\" src=\"https:\/\/www.humnutrition.com\/blog\/wp-content\/uploads\/2020\/09\/How-to-Achieve-Inbox-Zero-The-Wellnest-by-HUM-Nutrition.jpg\" alt=\"Woman working at home office, happy to finally achieve inbox zero\" width=\"770\" height=\"514\">\n<h2>How to Achieve Inbox Zero<\/h2>\nSo, how do you accomplish inbox zero anyway? Like most things, it depends on who you ask.\n\nFor Jor-El, it\u2019s all about immediately addressing any emails that take less than two minutes to respond to. Once that&#8217;s finished, do a larger sweep at the end of the day before signing off.\n\nBut for Ashkaan, there\u2019s a whole system to it.\n\nStart by turning each email into an item on your to-do list. As a result, he says that \u201cyou&#8217;ll likely get through it much quicker and ensure that you don&#8217;t miss anything.\u201d That\u2019s because each email that comes in has a specific reaction associated with it.\n\nSee below for what he says different types of emails are, plus the best way to handle each.\n<h3>Archive<\/h3>\n\u201cThis type of email just has information for you and doesn&#8217;t require a task or for you to communicate with anyone,\u201d Ashkaan says. \u201cYou&#8217;ll archive this email away immediately and move on. If you need something from it down the road, you can always search for it.\u201d\n<h3>Act<\/h3>\n\u201cThis type of email requires action from you, like completing a task,\u201d he says. \u201cOnce the task is complete, you&#8217;ll simply archive the email away and get it out of your to-do list.\u201d\n\nIf you need to communicate that you completed an action, do so. Just always archive it at the end.\n<h3>Snooze<\/h3>\n\u201cThis type of email can&#8217;t be acted on right now, but requires action from you later,\u201d he says. \u201cSimply snooze the email to the date\/time you think would be most appropriate to handle this to-do item, and stop worrying about it.\u201d\n\nSeriously\u2014don\u2019t let it dwell in your mind. Deal with it when it reappears.\n\n\u201cI know that it can be difficult to know exactly when it would be a good time to deal with certain items, but that&#8217;ll come with time and experience,\u201d Ashkaan says. \u201cJust start and you&#8217;ll begin to work with yourself to pick the best times.\u201d\n<h3>Respond<\/h3>\n\u201cThis type of email requires that the person get something back from you,\u201d he continues. \u201cGive them what they want and move on.\u201d After responding, archive.\n<h3>Delegate<\/h3>\n\u201cThis type of email requires action from someone,\u201d Ashkaan says. \u201cForward it to the appropriate person with instructions and immediately archive it.&#8221; From that point forward, it&#8217;s in their hands.\n\nHowever, if you\u2019re a middle (wo)man, you might want to check in a few days down the road with that person to ensure they handled it.\n\nNote: To prevent the ball from dropping when it comes to relying on other people&#8217;s responses, Ashkaan recommends snoozing emails you\u2019d normally check up on after replying. \u201cThen, if they haven\u2019t responded, you can simply remind them and re-snooze the email to a later date,\u201d he says. \u201cIf they reply to your email before the snoozed date, then it&#8217;ll just come back early and the snooze won&#8217;t matter.\u201d\n\n<img data-dominant-color=\"939286\" data-has-transparency=\"false\" style=\"--dominant-color: #939286;\" decoding=\"async\" class=\"size-full wp-image-21181 aligncenter not-transparent\" src=\"https:\/\/www.humnutrition.com\/blog\/wp-content\/uploads\/2020\/09\/Expert-Tips-on-the-Inbox-Zero-Method-The-Wellnest-by-HUM-Nutrition.jpg\" alt=\"Man organizing his emails at home on his laptop, petting his dog\" width=\"770\" height=\"513\">\n<h2>Misconceptions + Potential Obstacles<\/h2>\nIs a voice in your head telling you that you&#8217;re doomed to fail? Don&#8217;t listen to it! Here are more insights and tips to guide you in your quest to master the inbox zero method.\n<h3>Time Commitment<\/h3>\nThe biggest misconception surrounding the inbox zero method is the assumption that it takes loads of time to do. Ashkaan admits that it can be difficult in the starting stages, with some people claiming it&#8217;ll take too long to implement or they don&#8217;t want to change up their workflow.\n\nBut once you put in the time and effort, the benefits will prove that it&#8217;s well worth it in the long run. Simply work on getting to inbox zero for a couple of weeks. From there, it should become habitual.\n<h3>Staying the Course<\/h3>\nEven with the inbox zero method fully laid out, it may be difficult for you depending on how you work through emails. But don\u2019t fret; Dr. Appleton says that\u2019s totally normal.\n\n\u201cIt\u2019s important to not get frustrated with the process, as it can become more overwhelming and people tend to shut down,\u201d she says. \u201cInstead, set realistic goals, operate at a pace that&#8217;s comfortable for you, and allow for a range of success.\u201d\n\nBut what if you try and fall off track? First things first, be easy on yourself.\n\nLuckily, there\u2019s a solution: If you have a massive backlog of messages, Ashkaan says to immediately archive anything that\u2019s over 90 days old. From there, &#8220;start from the bottom (the oldest email) and work your way back to the newest email.\u201d\n\nIt\u2019s that simple; just move one by one until there&#8217;s nothing left. He admits it could take some time, but notes that the upfront investment will be worth the payoff.\n<h3>Subscriptions<\/h3>\nSubscriptions are another common obstacle when getting to inbox zero.\n\nIf you continually archive or delete company announcements or promotions, Ashkaan says it\u2019s time to unsubscribe. \u201cI know it&#8217;s a pain to unsubscribe from everything, but it&#8217;s part of your [tech] hygiene,\u201d he explains.\n\nOtherwise, do you want the emails, just not in your inbox? If so, &#8220;every major email provider can filter those emails out,&#8221; he assures us. &#8220;You can pick another folder, or simply allow the emails to flow into your archive so you can just grab [it] on your next visit.\u201d\n\n<img data-dominant-color=\"8a8175\" data-has-transparency=\"false\" style=\"--dominant-color: #8a8175;\" decoding=\"async\" class=\"size-full wp-image-21180 aligncenter not-transparent\" src=\"https:\/\/www.humnutrition.com\/blog\/wp-content\/uploads\/2020\/09\/Getting-to-Inbox-Zero-The-Wellnest-by-HUM-Nutrition.jpg\" alt=\"Serene man in front of laptop, happy and relaxed from adopting the inbox zero method\" width=\"770\" height=\"431\">\n<h2>Final Thoughts<\/h2>\nYou might be wondering if the inbox zero method is really worth it. In short, yes!\n\nAs Ashkaan sees it, it&#8217;s a surefire way to build better tech habits and reclaim your time.\n\n\u201cAlthough most people think of a tech issue being a broken screen or error message, we find that messy email is an even greater disruption to people&#8217;s tech lives,\u201d he explains. \u201cSure, a broken screen means that you can&#8217;t use your device until repaired\u2014but that&#8217;s one time.&#8221;\n\nOn the contrary, he concludes, a crowded inbox &#8220;steals minutes from you constantly throughout the day. Those minutes add up, and the longer you wait to deal with it, the more time you&#8217;re going to waste.\u201d\n<div  class=\"products-block -mx-4 md:mx-0 my-10\">\n\t\t\t\t<a href=\"https:\/\/www.humnutrition.com\/product\/7\/uber-energy\" class=\"text-xs text-dark hover:!text-dark flex items-center border border-light rounded p-4 group !no-underline mb-4 relative pb-16 sm:pb-4\">\n\t\t\t\t<div class=\"shrink-0 mr-4\">\n\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/cdn.humnutrition.com\/assets\/c6823370-7ed9-11f0-a056-b3bdb0090cfd.png\" width=\"100\" height=\"100\" class=\"object-cover transition-opacity group-hover:opacity-80 !mb-0\" alt=\"\u00dcber Energy\">\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"grow pr-4\">\n\t\t\t\t\t<div class=\"mb-2 flex flex-col sm:flex-row sm:items-center divide-x-0 sm:divide-x divide-light text-sm\">\n\t\t\t\t\t\t<div class=\"pt-1 pr-2 flex\">\n\t\t\t\t\t\t\t<div class=\"flex mr-1\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<svg class=\"mr-1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"17\" height=\"16\"><path d=\"m11.532 4.697 4.353.663c.36.053.664.316.828.64.066.397 0 .791-.288 1.06l-3.157 3.193.745 4.581a1.01 1.01 0 0 1-.39.978c-.3.188-.698.25-1.022.072l-3.888-2.14-3.889 2.14c-.327.178-.724.116-1.024-.072a1.008 1.008 0 0 1-.388-.978l.745-4.581L1 7.06C.713 6.79.646 6.397.713 6c.162-.324.464-.587.827-.64l4.35-.663L7.842.563c.16-.344.5-.563.87-.563.372 0 .711.219.872.563z\"\/><\/svg>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<svg class=\"mr-1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"17\" height=\"16\"><path d=\"m11.532 4.697 4.353.663c.36.053.664.316.828.64.066.397 0 .791-.288 1.06l-3.157 3.193.745 4.581a1.01 1.01 0 0 1-.39.978c-.3.188-.698.25-1.022.072l-3.888-2.14-3.889 2.14c-.327.178-.724.116-1.024-.072a1.008 1.008 0 0 1-.388-.978l.745-4.581L1 7.06C.713 6.79.646 6.397.713 6c.162-.324.464-.587.827-.64l4.35-.663L7.842.563c.16-.344.5-.563.87-.563.372 0 .711.219.872.563z\"\/><\/svg>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<svg class=\"mr-1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"17\" height=\"16\"><path d=\"m11.532 4.697 4.353.663c.36.053.664.316.828.64.066.397 0 .791-.288 1.06l-3.157 3.193.745 4.581a1.01 1.01 0 0 1-.39.978c-.3.188-.698.25-1.022.072l-3.888-2.14-3.889 2.14c-.327.178-.724.116-1.024-.072a1.008 1.008 0 0 1-.388-.978l.745-4.581L1 7.06C.713 6.79.646 6.397.713 6c.162-.324.464-.587.827-.64l4.35-.663L7.842.563c.16-.344.5-.563.87-.563.372 0 .711.219.872.563z\"\/><\/svg>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<svg class=\"mr-1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"17\" height=\"16\"><path d=\"m11.532 4.697 4.353.663c.36.053.664.316.828.64.066.397 0 .791-.288 1.06l-3.157 3.193.745 4.581a1.01 1.01 0 0 1-.39.978c-.3.188-.698.25-1.022.072l-3.888-2.14-3.889 2.14c-.327.178-.724.116-1.024-.072a1.008 1.008 0 0 1-.388-.978l.745-4.581L1 7.06C.713 6.79.646 6.397.713 6c.162-.324.464-.587.827-.64l4.35-.663L7.842.563c.16-.344.5-.563.87-.563.372 0 .711.219.872.563z\"\/><\/svg>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<svg class=\"mr-1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"17\" height=\"16\"><path d=\"m8.713 3 1.54 3.61 3.46.58L11.207 10l.588 4-3.082-1.878zm4.555 7.253 3.157-3.193c.288-.269.354-.663.288-1.06-.164-.324-.467-.587-.828-.64l-4.353-.663L9.584.562A.965.965 0 0 0 8.713 0a.965.965 0 0 0-.871.562L5.89 4.697l-4.35.663c-.363.053-.665.316-.827.64-.067.397 0 .791.287 1.06l3.157 3.193-.745 4.581a1.01 1.01 0 0 0 .388.978c.3.188.697.25 1.024.072l3.889-2.14 3.888 2.14c.324.178.721.116 1.021-.072a1.01 1.01 0 0 0 .391-.978z\"\/><\/svg>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t4.3\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"pt-1 sm:pl-2 text-medium\">\n\t\t\t\t\t\t\t731 Reviews\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"text-base font-semibold mb-1 group-hover:text-primary\">\u00dcber Energy<\/div>\n\t\t\t\t\t<div class=\"mb-2\">\n\t\t\t\t\t\t natural energy through adrenal support\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"absolute bottom-4 left-4 right-4 sm:bottom-0 sm:left-0 sm:right-0 sm:relative inline-flex justify-center bg-primary group-hover:bg-primary-light text-white rounded py-3 px-12 leading-none text-center\">\n\t\t\t\t\t\t<span class=\"pr-1.5 border-r border-primary-lightest\">$27<\/span><span class=\"pl-1.5\">SHOP NOW<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"self-start\">\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/a>\n\t\t<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Tech and mental health experts reveal the stress-reducing, sanity-saving benefits of the inbox zero method. Plus: a complete guide on how to achieve a consistently clear inbox. Have you ever opened up your email only to immediately feel a sense of dread wash over you? Same\u2014every day, in fact. That\u2019s the reality of living in [&hellip;]<\/p>\n","protected":false},"author":30,"featured_media":21177,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_toc_level":"h2","_toc_min":2,"footnotes":""},"categories":[825,826],"tags":[1223,551,863,178,1047,1042],"coauthors":[21976],"class_list":["post-21154","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-mind","category-stress","tag-burnout","tag-hacks","tag-healthy-habits","tag-stress","tag-technology","tag-work"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v24.2) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Master the Inbox Zero Method for Less Stress | HUM Nutrition Blog<\/title>\n<meta name=\"description\" content=\"The inbox zero method helps to declutter your email exchanges and reduce stress. Experts share more of its benefits and how to achieve them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.humnutrition.com\/blog\/inbox-zero-method\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Master the Inbox Zero Method for Less Stress\" \/>\n<meta property=\"og:description\" content=\"The inbox zero method helps to declutter your email exchanges and reduce stress. 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